Item Wise Budget Add-On Solution
Budget Control and Validation at Item Level With SAP Business One at Core
Purpose
Clockwork’s Item Wise Budget Add-on allows businesses to define and enforce budget limits at the item level for specific periods—monthly, quarterly, or yearly. The system validates every purchase or inventory transaction against the pre-set budget and restricts processing if the transaction exceeds the defined limit, ensuring effective cost control and financial discipline.
Business Challenges the Item Wise Budget Add-on Addresses
Most organizations struggle with controlling overspending at the item level due to the absence of granular budget checks. Challenges include:
- No control on budget at item level
- No real-time validation of item-wise spending
- Purchase teams unaware of budget availability during PO creation
- Lack of visibility into budget consumption per item
- Overruns in procurement leading to budget breaches
- Delayed detection of budget violations
- Lack of accountability in exceeding allocated budgets
- Manual monitoring of budget, which is time-consuming and error-prone
Solution that the Item Wise Budget Add-On offers
- Define item-wise budget amounts for month, quarter, or year
- Automatic budget validation at the time of purchase or inventory transactions
- System blocks or warns transactions that exceed the budget
- Budget master screen with period-wise allocation
- Real-time budget utilization and availability tracking
- Role-based overrides (if enabled) with proper audit trail
Outcome / Business Benefits of Item Wise Budget Add-On
- Strong financial control at the most granular (item) level
- Helps in planning and tracking procurement in line with budgets
- Prevents unauthorized or excessive spending
- Faster approvals and decision-making with real-time budget visibility
- Ensures compliance with internal financial policies
