Vendor Advance Shipping Notification Portal
Receive Shipping Notification From Your Vendor About Supplies, Well In Advance
Purpose
Clockwork’s Vendor Advance Shipping Notification Portal is a web application seamlessly integrated with SAP Business One and is accessible to the authorized vendors to notify the businesses about ensuing deliveries and also provides access to Vendor pertinent information like open Pos, account statement etc.
Business Challenges Vendor Advance Shipping Notification Portal Addresses
Every business has a team of buyers who constantly coordinate with the vendors for sourcing which has lots of overheads for getting requisite information and/or documentation from the vendors. Following are a few samples of the challenges:
- Communicating PO to the vendors
- Obtaining acknowledgement of Purchase order from the vendors
- Ensuring timely receipt of materials from the vendor
- Obtaining shipment related information from the vendors
- Obtaining test certificates from the vendors
Solution that the Vendor Advance Shipping Notification Portal offers
- Vendor specific view under their users’ specific login screens
- One Vendor can have multiple users, subject to commercial licensing
- Provides a central repository for open POs, account statements, statutory certificates, and more.
- A means to key-in dispatch details (goods being shipped, transport/vessel details, dispatch date, estimated arrival date etc.) against each PO which is accessed by the businesses on a real-time basis
- Against each shipment GRN is automatically posted in SAP Business One as a Draft upon ASN creation
- Businesses get real-time updates of shipments so that they can plan the receipts, consumptions etc.
- Reduces manual data entry time while improving overall data accuracy.
- Accessible anytime and from anywhere
Outcome / Business Benefits of Vendor Advance Shipping Notification Portal
- Offers complete visibility to Vendors as regards their business interactions with the business
- Acts as a single repository of documents and information for the vendor there by reducing their time and effort in interacting with the buyer teams
- The effort and time of buyers’ team is considerably reduced as the system will provide real-time updates on open POs, delivery due dates, shipment details etc.
- The System sends auto reminders to various team members / vendors about the upcoming due dates
- System also triggers auto email if there are any dispatch delays
- The effort and time of stores person is reduced drastically as the GRN is already created in the form of Draft.
- Businesses can plan their production and other activities including Warehouse space re-arrangement as well on account of the visibility of the shipments
- Facilitates timely and effective scheduling of subsequent activities
