Item Wise Budget Add-On Solution
Budget Control and Validation at Item Level With SAP Business One at Cor
Purpose
Clockwork’s Item Wise Budget Add-on allows businesses to define and enforce budget limits at the item level for specific periods—monthly, quarterly, or yearly. The system validates every purchase or inventory transaction against the pre-set budget and restricts processing if the transaction exceeds the defined limit, ensuring effective cost control and financial discipline.
Business Challenges the Item Wise Budget Add-on Addresses Most organizations struggle with controlling overspending at the item level due to the absence of granular budget checks. Challenges include:No control on budget at item level
No real-time validation of item-wise spending
Purchase teams unaware of budget availability during PO creation
Lack of visibility into budget consumption per item
Overruns in procurement leading to budget breaches
Delayed detection of budget violations
Lack of accountability in exceeding allocated budgets
Manual monitoring of budget, which is time-consuming and error-prone
Business Challenges the Item Wise Budget Add-on Addresses Most organizations struggle with controlling overspending at the item level due to the absence of granular budget checks. Challenges include:
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Solution that the Item Wise Budget Add-On offers
This Add-on provides a robust framework for proactive budget enforcement:Define item-wise budget amounts for month, quarter, or year
Automatic budget validation at the time of purchase or inventory transactions
System blocks or warns transactions that exceed the budget
Budget master screen with period-wise allocation
Real-time budget utilization and availability tracking
Role-based overrides (if enabled) with proper audit trail
This Add-on provides a robust framework for proactive budget enforcement:
Outcome / Business Benefits
Strong financial control at the most granular (item) level
Helps in planning and tracking procurement in line with budgets
Prevents unauthorized or excessive spending
Faster approvals and decision-making with real-time budget visibility
Ensures compliance with internal financial policies